400,000 pounds semi-bright chum salmon
Initial closing date: August 28th, 2009

The International Pacific Halibut Commission (IPHC) is requesting proposals from industry to provide bait for 2010 summer research. The IPHC plans to purchase up to 400,000 pounds of bait to supply stock assessment fishing operations and other planned experiments from May through August. Interested parties should submit proposals to provide all, or a portion, of the total amount. The bait should be stored by the provider until shipped in early May of 2010. Providers are not obligated to provide storage in or transportation to particular ports in season. Providers may submit proposals irrespective of their country of operation; that is, Canadian providers may supply bait for research taking place in US waters and vice versa. The IPHC will consider purchases from salmon harvesters, if the harvester can make proper processing arrangements.

The predicted locations and amount of bait are listed on the following page; however, loading ports are subject to change based on survey logistics.

Due to the scientific nature of the studies, IPHC bait quality requirements and standardization exceed those normally provided by industry as bait chums. The minimum acceptable quality is #2 semi-bright (ASMI grade A through E), H&G, IQF, Chum salmon with "meat colored" flesh. The preferred size grade is 6 to 9 pound chums, but smaller fish may be considered. The salmon must have been caught and processed no earlier than June 2009. Information on the month of capture and the run for each unit/tote of bait purchased is required. Bait may be inspected for quality prior to accepting a proposal. IPHC will consider chums to be supplied from early 2010 runs when accompanied by the date and port of availability, although chums already in cold storage will be preferred.

Proposals must include quantity offered, size, quality, price per pound, and preseason storage location. If applicable, also include relevant information about shipping to desired ports and any inseason storage options. Proposals without shipping and/or storage rates will be evaluated in consideration of the necessary shipping and storage costs incurred by the IPHC. Another point used in evaluating proposals will be the possibility of deferring all or a portion of payment until bait is removed from the storage facility. The IPHC will not necessarily accept the lowest or any of the bids received.

The initial closing date will be August 28th, 2009. Proposals will be accepted until quantity required is met. Interested suppliers should send a letter of proposal to the IPHC; Attn: Evangeline White; P.O. Box 95009; Seattle, Washington 98145-2009; Phone: (206) 634-1838, ext. 202 or Fax: (206) 632-2983.

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Bruce M. Leaman
Executive Director
Phone: (206) 634-1838
Fax: (206) 632-2983

Due to the scientific nature of the studies, IPHC bait quality requirements and standardization exceed those normally provided by industry as bait chums.

Chum salmon requirements:

  • Headed and gutted (H&G)
  • Individually quick frozen (IQF).
  • The preferred grade is semi-bright #2s (ASMI grade A-E). Fish of a higher quality are acceptable but not preferred over the minimum quality.
  • IPHC prefers 6/9s and 4/6s will be considered; 9-ups will not be considered.
  • Bait may be inspected by IPHC staff prior to purchase to ensure that the flesh is firm and has been processed in a manner that maintains quality.
  • Bait must be toted in ~1,000 lb fiber totes.
  • Information on the month of capture and the run for each unit/tote of bait purchased is required.

Considerations:

  1. During May of 2010, bait will be shipped to ports specified by the IPHC for the 2010 stock assessment survey. Vendors who are able to provide cold storage from time of purchase until shipment may be preferred. Proposal should indicate whether storage can be provided and at what rate. There is no requirement to provide storage or transportation services.
  2. Predicted bait needs in 2010 are listed below:

Port lbs Port lbs
Alitak 15,000 St. Paul 12,000
Dutch Harbor 57,000 Valdez/Cordova  6,000
Homer/Seward 67,500 Yakutat 13,500
Juneau 6,500 Astoria 6,000
Ketchikan 32,000 Newport 10,200
King Cove 13,000 Bellingham 10,200
Kodiak 40,500 Prince Rupert, BC 25,000
Petersburg 13,000 Port Hardy, BC 20,100
Sand Point 32,000 Vancouver, BC 13,500
Sitka 7,000

Transportation to and storage in these ports may be given preference.

  1. Chums must have been caught and processed no earlier than June 2009.
  2. Proposals must include quantity offered, size, quality, price per pound, and preseason storage location. If applicable, also include relevant information about shipping to desired ports and any inseason storage options. Proposals without shipping and/or storage rates will be evaluated in consideration of the necessary shipping and storage costs incurred by the IPHC. Another point used in evaluating proposals will be the possibility of deferring all or a portion of payment until bait is removed from the storage facility. The Commission will not necessarily accept the lowest or any of the bids received.
  3. Please include in your proposal any other services that may be provided.